如何讓你的會議更有效率?

如何讓你的會議更有效率?

Meetings often get a bad rap. We have too many, they're too long and they prevent us from being as productive as we could be.

會議往往口碑不好。我們有太多，它們太長，它們阻止我們盡可能地提高效率。

"People don't hate meetings, they hate meetings that waste their time," said Ellen Faye, a productivity and leadership coach.

“人們不討厭開會，他們討厭浪費時間的會議，”生產率和領導力教練埃倫·費耶說。

But sometimes meetings are necessary, and can be useful tools for getting things done, brainstorming new ideas and tackling problems at work.

但有時會議是必要的，它可以成為完成工作、集思廣益和解決工作中的問題的有用工具。

You just have to do them right.

你只要做對就行了。

Keep the invite list exclusive

保持邀請列表的唯一性

Only invite people to whom the subject matter of the meeting is relevant.

只邀請與會議主題相關的人。

"People don't often really think about who really needs to be at the meeting," said Neal Hartman, a senior lecturer in managerial communication at the MIT Sloan School of Management. "Lots of people get invited and if the topic isn't relevant to them, they feel like they have nothing to contribute and they are sitting there thinking of all the other things they could be doing."

麻省理工學院斯隆管理學院管理溝通高級講師尼爾·哈特曼表示：“人們并不經常真正考慮誰真正需要參加會議。”“很多人都被邀請了，如果這個話題與他們無關，他們覺得自己沒什么可貢獻的，他們坐在那里想著他們可以做的所有其他事情。”

Limiting the size of the meeting can also spur better conversation, said Paul Axtell, author of "Meetings Matter: 8 Powerful Strategies for Remarkable Conversations".

《與會議相關的:卓越對話的8大有力策略》一書的作者保羅·阿克塞爾說，限制會議的規(guī)模還能促進更好的對話。

"The quality of conversation is dependent on quality of the relationships that walk into the room. Fewer people are more likely to connect."

“談話的質量取決于走進房間的人際關系的質量。更少的人更有可能聯系。”

Have a clear agenda

有一個清晰的日程表

Make sure all attendees have a good sense of the subject and goals of the meeting before they walk into the room.

確保所有與會者在進入會議室之前都對會議的主題和目標有很好的了解。

When you send the calendar invite with the time and location of the meeting, it helps to also include an agenda with the intended topics of discussion.

當您發(fā)送帶有會議時間和地點的日歷邀請時，還應該包含一個包含預期討論主題的議程。

Give people adequate time to review and digest any complex data or documents before the meeting to avoid putting anyone on the spot and to keep the meeting moving.

在會議開始之前，給人們足夠的時間來回顧和消化任何復雜的數據或文件，以避免讓任何人陷入困境，并保持會議的正常進行。

"If you are expecting your meeting to be effective and productive and you want to be able to make a decision, you need a certain degree of information and data," said Faye.

費耶說:“如果你希望會議有效率、你希望能夠做出決定，你需要一定程度的信息和數據。”

And if you expect some participants to run part of the meeting, give them advanced notice and a time limit.

如果你希望一些與會者參與部分會議，提前通知他們，并給他們一個時間限制。

Get broad participation

使(與會者)廣泛參與

Now that you've invited only the necessary players to your meeting, make sure you get input from everyone.

既然您只邀請了必要的參與者參加您的會議，那么請確保您從每個人那里得到了意見。

"If you have done a good job selecting the participants ... it's useful to hear from everybody to get a nice range of insights and perspectives," said Hartman.

“如果你在選擇參與者方面做得很好……聽取每個人的意見，獲得各種各樣的見解和觀點，這是很有用的。”哈特曼說。

Limit your own talk time

限制你自己的談話時間

While meeting hosts play an important role in the effectiveness of the meeting, they also have to be careful with how much they are talking.

雖然會議主持人對會議的有效性起著重要作用，但他們也必須注意自己說了多少。

Have a call to action

發(fā)出行動號召

If you ask participants of the same meeting what was accomplished or discussed, you'll get different answers.

如果你問同一個會議的參與者完成了什么或者討論了什么，你會得到不同的答案。