高效組織會(huì)議——有效地開(kāi)場(chǎng) Starting a Meeting Effectively

有效地開(kāi)場(chǎng)　Starting a Meeting Effectively

開(kāi)會(huì)首先要準(zhǔn)時(shí)（on time）。一開(kāi)始就定下會(huì)議基調(diào)是非常重要的，以免有人借此機(jī)會(huì)拉家常或打聽(tīng)隱私。

要用友好且有力的語(yǔ)氣對(duì)與會(huì)者表示歡迎（a warm welcome）。假如參會(huì)人員（participants）之前從未謀面，就要安排些許時(shí)間讓他們相互介紹。另外，要記得介紹特殊來(lái)賓（special guests）或第一次參會(huì)的人員。

☉Hello everyone！Welcome and let’s get started！

大家好！歡迎到會(huì)，我們開(kāi)始吧！

☉Can everyone find a seat?Let’s get down to business.

大家都就座了嗎？言歸正傳，我們開(kāi)始工作吧。

☉I’m glad everyone could make it.Shall we start?

真高興大家都能來(lái)。我們開(kāi)始吧？

☉B(tài)efore we start, let’s just take a minute to have everyone briefly introduce themselves. Can we start with you?

在會(huì)議開(kāi)始之前，我們先花幾分鐘的時(shí)間，大家簡(jiǎn)要地介紹一下自己。從你開(kāi)始可以嗎？

☉I’d like everyone’s attention please.Today we’d like to especially welcome（name）who is visiting us from（affiliation）.

請(qǐng)大家注意了，今天我們要特別歡迎來(lái)自（某機(jī)構(gòu)）的（某人的姓名）來(lái)參加我們的會(huì)議。

☉Everyone, this is（name），he’s new.Please make him feel be welcomed.

大伙兒，這是新來(lái)的（某人姓名）。大家歡迎他！

簡(jiǎn)明地介紹議程

一開(kāi)始就應(yīng)明確會(huì)議目的（purpose），概括預(yù)期結(jié)果（desired outcomes）。會(huì)議開(kāi)始前將議程（agendas）分發(fā)給參會(huì)人員，同時(shí)手邊多備幾份拷貝（copies），有必要時(shí)逐一介紹每項(xiàng)議程。

☉Remember, what we want to accomplish today is to iron out the financial issues for the merger project.

請(qǐng)記住，我們今天的會(huì)議目標(biāo)是解決合并計(jì)劃的財(cái)務(wù)問(wèn)題。

☉Let’s review what’s on our game plan today.

讓我們回顧一下今天的會(huì)議計(jì)劃。

☉To start with, let’s go over our objectives for this meeting.

首先，讓我們看一下今天會(huì)議的目標(biāo)。

☉On our to-do list today, we’ve got marketing reports, budget reviews，

and customer service evaluations.

今天，我們的計(jì)劃表上面有市場(chǎng)銷售報(bào)告、預(yù)算審查以及客戶服務(wù)評(píng)價(jià)。

☉We should have a working budget put together by the end of this meeting.

會(huì)議結(jié)束時(shí)，我們應(yīng)該有一個(gè)總體工作預(yù)算出爐。

☉As a result of this meeting, I hope to see some more feasible projections from our Design Department.

我希望看到的會(huì)議成果是：我們的設(shè)計(jì)部門(mén)能拿出幾個(gè)更加切實(shí)可行的計(jì)劃。

☉We need something we can show to the corporate offices by the end of today.

今天結(jié)束之前，我們要有能夠向總部展示的東西。

防止跑題

討論會(huì)有可能出現(xiàn)偏離既定議程（prescribed agenda），牽扯到無(wú)關(guān)議題上的情況（unrelated tangents）。參會(huì)人員的一些行為也會(huì)干擾會(huì)議，比如滔滔不絕、一言不發(fā)、武斷批評(píng)、竊竊私語(yǔ)、遲到或者準(zhǔn)備不足。對(duì)于這些干擾因素，主持人可以巧妙地提示跑題者（people stray from topic），盡快將討論帶入正軌（back on track）。

☉Are we getting off track here?

我們現(xiàn)在是不是有點(diǎn)跑題了？

☉Can we all live with that?

我們都能忍受那樣嗎？

☉So what your saying is……

那么你的意思是……

☉What have we decided?

我們的決定是什么？

借此機(jī)會(huì)促進(jìn)團(tuán)隊(duì)合作

在會(huì)議中，團(tuán)隊(duì)成員（team members）有機(jī)會(huì)更好地了解別人的業(yè)務(wù)能力（professional capacities）。要知道，讓所有人離開(kāi)日常工作安排（normal work schedule）參加會(huì)議，對(duì)公司來(lái)說(shuō)就是在投資時(shí)間和金錢(qián)。有效地（effectively）利用會(huì)議時(shí)間提高團(tuán)隊(duì)合作質(zhì)量，不要浪費(fèi)這項(xiàng)投資。

☉This meeting is a chance for us to get to know each other a little better；a personal goal for me is to build teamwork.

這次會(huì)議可以讓我們相互加深了解，我個(gè)人的會(huì)上目標(biāo)則是建立團(tuán)隊(duì)合作。

☉Our problem is obvious to everyone, so let’s work together to solve it.

我們的問(wèn)題對(duì)每個(gè)人來(lái)說(shuō)都顯而易見(jiàn)了，所以讓我們一起來(lái)解決它。

☉We’ll be working together for the next several months, so I hope we can build a fluid and dynamic team.

接下來(lái)的幾個(gè)月里我們將在一起工作，所以我希望我們能成為一個(gè)靈活高效的團(tuán)隊(duì)。

及時(shí)消除不團(tuán)結(jié)因素

有時(shí)候，討論會(huì)開(kāi)得非常激烈（get quite heated）。為了有效管理，防止傷害感情，迅速化解任何潛在的有害情況（damaging situations），對(duì)于主持人來(lái)說(shuō)是非常重要的。

A：So far everything the Design Department has come up with is completely useless. Don't they have any originality?Who thinks up this crap anyway?

B：Whoa, John.Take it easy.I can see you have strong feelings about this issue, but let's be fair.

A：到目前為止，設(shè)計(jì)部想出來(lái)的都是些無(wú)用的東西。他們有什么創(chuàng)造性？到底是誰(shuí)想出來(lái)的這些廢物？

B：噢，約翰，別這么說(shuō)。我知道你在這個(gè)問(wèn)題上的意見(jiàn)很大，但我們還是客觀公平些吧。

總結(jié)

事先全面地構(gòu)思且分發(fā)詳盡的會(huì)議日程將為你的會(huì)議打下良好的基礎(chǔ)。一旦你開(kāi)始會(huì)議，日程能幫你一步一步達(dá)到會(huì)議目標(biāo)。不僅如此，推動(dòng)團(tuán)隊(duì)建設(shè)，控制潛在矛盾將使你的會(huì)議錦上添花。一份完備的會(huì)議日程，能幫你成功地開(kāi)始會(huì)議，進(jìn)而有效地完成會(huì)議。

Words　單詞表

agenda議程

briefly簡(jiǎn)短地

crap廢物

especially尤其是

feasible可行的

finance財(cái)務(wù)

folk家伙

introduce介紹

issue事務(wù)

marketing市場(chǎng)營(yíng)銷

merger合并

objective目標(biāo)

originality創(chuàng)造性

ought應(yīng)該

prompt立即

review回顧

Phrases　短語(yǔ)表

as a result作為結(jié)果

come up with想出

customer relations客戶關(guān)系

game plan行動(dòng)計(jì)劃

you all大家

iron out（problems, issues）消除（問(wèn)題）

make（sb）feel welcome歡迎某人

on their way……在……的路上

pass（sth）down傳遞

put（sth）together歸總

sore spot痛處

take a minute（to do sth）花一點(diǎn)時(shí)間（做某事）

（to be able to）make it做到

visit with（sb）訪問(wèn)（某人）

waste（sb's）time浪費(fèi)（某人的）時(shí)間

working budget工作預(yù)算

實(shí)景對(duì)話1

A：Hello everyone！I am glad everyone could make it this morning. Shall we start?

B：Uh……The folks from the Design Department aren't here yet. Do you think we ought to wait for them to get here before we start?

A：I'm sure they'll be along in just a few minutes. Tina, would you mind running down to their offices to make sure they're on the way?Thanks！I'd rather be prompt as to not waste you all's time here, so let's get right down to business. Before we start, let's just take a minute to have everyone briefly introduce themselves.Can we start with you, Tom?

B：I'm Tom, I'm in Marketing.

C：Lisa here. I'm the Number Lady, I mean, I work in the Finance Department.

D：Joe, also from the Marketing Department.

E：I'm Wen Yu, I am in customer relations.

……

A：Thanks every one, I see the design team is here now, please try to be more prompt next time. Before we take a look at our agenda items, I'd like everyone's attention.Today we'd like to especially welcome Mr.Laiwei Zhou who is visiting us from Moxiford Industries.

F：Thank you, it's nice to be here today.

A：Now, does everyone have an agenda?Marcie, can you pass these extra copies down to the Finance people?Okay. Let's review what's on our game plan for today……Remember, what we want to accomplish is to iron out the financial issues for the merger project.We should have a working budget put together by the end of this meeting.

A：大家好！真高興大家今天早上都能到。我們開(kāi)始吧?

B：嗯……設(shè)計(jì)部的人都沒(méi)到啊，你覺(jué)得我們要等他們到了再開(kāi)始嗎？

A：我肯定他們馬上就來(lái)了。蒂娜，可不可以麻煩你下樓到他們辦公室跑一趟，看看他們是不是來(lái)了？謝謝！我想立刻開(kāi)始，以免浪費(fèi)大家的時(shí)間?，F(xiàn)在開(kāi)始干正事吧。在會(huì)議開(kāi)始之前，我們先花幾分鐘的時(shí)間來(lái)簡(jiǎn)要地介紹一下自己。從你開(kāi)始可以嗎，湯姆?

B：我是湯姆，營(yíng)銷部的。

C：我是莉薩，是管賬小姐，我是說(shuō)，我在財(cái)務(wù)部工作。

D：?jiǎn)?，也是營(yíng)銷部的。

E：我是溫玉，我在客戶公關(guān)部工作。

……

A：謝謝大家。設(shè)計(jì)部的人都來(lái)了，希望大家下次準(zhǔn)時(shí)到會(huì)。在我們開(kāi)始議事日程之前，請(qǐng)大家注意了，今天我們要特別歡迎來(lái)自莫克斯福特實(shí)業(yè)的周來(lái)偉先生參加我們的會(huì)議。

F：謝謝，非常高興今天能來(lái)這里。

A：現(xiàn)在，每個(gè)人都有議事日程了嗎？瑪茜，能不能把這些多的復(fù)印件遞給財(cái)務(wù)部的同事？好，讓我們回顧一下我們今天的會(huì)議計(jì)劃……請(qǐng)記住，我們的會(huì)議目標(biāo)是解決合并計(jì)劃的財(cái)務(wù)問(wèn)題。會(huì)議結(jié)束時(shí)，我們應(yīng)該有一個(gè)總體工作預(yù)算出爐。

實(shí)景對(duì)話2

A：Can everyone find a seat please?Let's get started.

B：Can I have a copy of our agenda?For some reason I couldn't print it off my computer this morning……

A：Sure, no problem. Here you go.Now, since you all know each other already, I won't waste time with introductions. I just want to introduce one of our new team members.Everyone, this is Ted, he's new.Please make him feel welcome.

C：Hi, everyone.

A：To start with, let's go over our objectives for this meeting. As a result of this meeting, I hope to see some more feasible projections from our Design Department. We need something we can show to the corporate offices by the end of today.Also, a personal goal for me is to build teamwork.We'll be working together for the next several months, so I hope we can build a fluid and dynamic team.

B：We're going to talk about the designs?Great！So far everything the Design Department has come up with is completely useless. Don't they have any originality?Who thinks up this crap anyway?

A：Whoa, John. Take it easy.I can see you have strong feelings about this issue, but let's be fair.

B：Sorry, but I think we all know it's been a sore spot in our company for a while……

A：Yes, the problem is obvious to us all. Let's work together to solve it.

A：大家都就座了嗎？我們開(kāi)始吧。

B：能給我一份議事日程嗎？今天早上不知道怎么搞的，我的電腦無(wú)法打印了。

A：當(dāng)然沒(méi)問(wèn)題。給你?，F(xiàn)在，既然大家都相互認(rèn)識(shí)了，我就不再浪費(fèi)時(shí)間介紹了。我只想介紹咱們團(tuán)隊(duì)的一位新成員。這是新來(lái)的特德。大家歡迎他！

C：嗨，大家好。

A：首先，讓我們看一下今天會(huì)議的目標(biāo)。我希望看到會(huì)議的成果是我們的設(shè)計(jì)部門(mén)能拿出幾個(gè)更加切實(shí)可行的計(jì)劃，讓我們今天有能夠向總部展示的東西。另外，我個(gè)人的會(huì)上目標(biāo)是建立起我們的團(tuán)隊(duì)合作。接下來(lái)的幾個(gè)月里我們將在一起工作，所以我希望我們能成為一個(gè)靈活高效的團(tuán)隊(duì)。

B：我們要討論那些設(shè)計(jì)嗎？太好了！到目前為止，設(shè)計(jì)部想出來(lái)的東西都毫無(wú)用處。他們有什么創(chuàng)造性？到底是誰(shuí)想出來(lái)的這些廢物？

A：噢，約翰。別這么說(shuō)。我知道你在這個(gè)問(wèn)題上的意見(jiàn)很大，但我們還是客觀公平些吧。

B：對(duì)不起，但我想大家都清楚，這個(gè)困擾我們公司已經(jīng)有一段時(shí)間了……

A：是的，很明顯這個(gè)問(wèn)題關(guān)系到我們所有人。讓我們一起來(lái)解決它吧。