高效組織會議——有效地結束會議 Ending a Meeting Effectively

有效地結束會議　Ending a Meeting Effectively

結束一個會議至關重要（critical）。也許還有一個議點沒有展開；一些關鍵的內(nèi)容（key issues）已經(jīng)被確定；又或許已經(jīng)分配了任務（given assignments）。與會者此時就要對會議的效果進行評估，看是否達到了預期的效果。

首先，提醒大家會議已經(jīng)接近尾聲，下面要進行總結。

☉Thank everyone for your participation in today’s meeting.

感謝各位今天能夠到會。

☉I think we’ve been over most of the important items on the agenda.

我想議程上的大部分重要議題我們都已經(jīng)討論過了。

☉It’s getting time for us to wrap things up, any last comments?

現(xiàn)在是圓滿結束的時候了，還有什么要說的嗎？

☉I feel like we’ve been able to accomplish a lot with today’s discussion.

我覺得今天討論的效果斐然。

☉I appreciate your comments.Let’s review quickly before we close.

非常感謝您的評價，讓我們在結束之前迅速地回顧一下。

☉Everyone, let’s review what we’ve decided today.

各位，讓我們回顧一下今天的決定。

總結會議

首先宣布閉會在即（at hand），然后總結主要決定和行動項目（summarize key decisions and action items），確定工作安排、時限（timeline）和責任人。

☉Our time is running out.Let’s go over a few of the main points we’ve discussed today.

我們的時間不多了。讓我們把今天討論過的幾個主要議點回顧一下。

☉Let’s review what our action items are……

讓我們回顧一下我們的行動意向是……

☉We’ve decided to approve the marketing reports and customer service evaluations. Louis is responsible for forwarding our corrections on the budget reviews to everyone by Monday.

我們已經(jīng)通過了營銷報告和客戶服務評估。劉易斯負責在周一前把更正好的預算審核轉給每個人。

☉Our to-do list includes Jill forwarding budget projections to the Finance Department this afternoon, Martin completing the blueprints by Tuesdayand forwarding them to the board, and Kelly will complete the account summaries before Wednesday. Anything else I missed?

我們的工作清單包括：吉爾，今天下午將把預算交到財務部；馬丁周二前完成藍圖并轉給董事會；凱莉在周三前完成財務總結。有什么遺漏的嗎？

☉We’ve got to wrap things up.The most critical thing we’ve talked about is our working budget.

我們必須結束會議了，我們討論過的最重要的事情就是我們的工作預算。

☉We’re done with the agenda, so let’s prepare to close the meeting.As a result of this meeting we should have new projections from our Design Department by next week.

議程的內(nèi)容都已經(jīng)完成了，那我們就準備閉會吧。今天會議的成果之一就是我們的設計部將在下周前拿出新的設想。

重新對照議程

指明哪些內(nèi)容已經(jīng)討論過，哪些仍是懸而未決的。把一些可行性的議程項目（possible agenda items）轉到（carried over）下次會議。

☉Let’s review the agenda.We’ve heard the department reports, discussed the scheduling for this month, and reviewed project analysis. Let's continue with the project analysis in our next meeting, which will be Thursday at 2：00 pm, same place.Are we clear?

讓我們再回顧一下我們的議程。我們聽取了部門的報告，討論了這個月的進度安排，也對項目分析進行了審核。我們下次會議繼續(xù)討論項目分析，下次會議定在周四下午兩點，地點不變。都明白了嗎？

☉We’ve talked about all our agenda items, except the vacation scheduling.

Let's tackle that at next week's meeting.

除了休假安排以外，議程的所有內(nèi)容我們都已經(jīng)討論過了。那項內(nèi)容我們放到下周的會議上。

☉Our next meeting will be held on September 25th at 9：00 am in the conference room.Can you all make it then?

下次會議定在9月25日上午9點，在會議室舉行。你們都能來嗎？

時間分配

做好時間分配（distribution）。如果時間允許的話，給每個人一個最后簡單評論或承諾的機會。這樣會提高集體參與積極性，加強集體決策的責任感，而且少數(shù)人的意見（minority views）也能得以表達。每個人最后闡述時間最好控制在一分鐘之內(nèi)（under a minute）。

☉Sally, can you e-mail a copy of this meeting’s minutes to everyone this afternoon?

薩莉，今天下午你能把本次會議紀要的復印件通過電子郵件發(fā)給每一個人嗎？

☉Now, as a close to this meeting, I’d like to ask everyone to share a few last words. Please keep your comments brief.

現(xiàn)在我希望每個人都能說幾句來結束我們的會議。請大家闡述時簡明扼要。

☉Any last words?I’d like to hear from everyone.What decisions did you like the best?What actions are you going to take after the meeting?

還有什么最后要說的嗎？我希望每個人都能踴躍發(fā)言。你最喜歡的是哪幾項決策？本次會議結束后你將采取怎樣的行動？

☉Thanks for your comment Jim.Lucy, did you have anything to add?

感謝吉姆的評價。露西，你還有什么要補充的嗎？

畫上圓滿的句號

為會議畫上圓滿的句號，就是要讓每個人離開會議室時滿懷激情和干勁，而不是精疲力竭或者挫折感十足。對于與會者的表現(xiàn)要積極肯定，對于他們的工作和對會議所做的貢獻要表示感激。

☉Thank everyone for your contributions to this meeting.I appreciate your hard work.

感謝大家對這次會議所做的貢獻，對于你們辛勞的工作我深表感激。

☉I want to take time to thank everyone for a great job in coming together on these issues. We couldn't do it without you！

對于各位積極參與這些事務的討論和出色的表現(xiàn)，我深表感謝。沒有你們，我們不可能完成！

☉I appreciate all your fine comments today.Thank you for putting your ideas forward！

對于每個人的表述我深表感激，感謝你們積極地獻計獻策！

總結

開會的整個過程可以形容為“龍頭、鳳尾、美人腰”，即便是閉會也可以成為點睛之筆。對于會議的內(nèi)容穿針引線做個概述，以此來加深每個人對會議成果的認識，利用會議日程表來核查會議內(nèi)容是否有遺漏，對于會議決定的行動任務要“包產(chǎn)到戶”，最好還能讓每個人最后說兩句，起到表決心的作用。此外，如果還能對大家的努力表達謝意，那就更能確保每個人都熱血沸騰、干勁十足了。

Words　單詞表

appreciate欣賞；感激

blueprint藍圖，計劃

brief簡介；簡短的

close關閉，停止

comment評論

continuing持續(xù)的，連續(xù)的

correction更正，糾正

critical關鍵的

decide決定

due預期的；到期的

evaluation評估；評價

finance財政

participation參與

projection投影；突出部分

review復審；回顧

schedule進程安排，調度

summary摘要，概要

Phrases　短語表

as a result of由于，由于……的結果

go over過（內(nèi)容）

before we close在我們結束之前

come together（on an issue）（因為某事而）聚集到一起

customer relation客戶關系

customer service客戶服務

forward to（sb）轉寄給（某人）

get through（an agenda）貫徹（一個議程）

good idea好主意

hear from（sb）收到（某人）來信，得到（某人）消息

wrap things up圓滿完成，順利結束

I feel like我感覺，我覺得想要

in regards to關于

keep（sb）brief保持簡明扼要

last word定論，最后說一句

lose sleep over（sth）對……擔憂，擔心……而徹夜難眠

be responsible for（doing sth）對（做某事）負責

share comments分享評論，分享意見

take action采取行動

the board董事會

to-do list待辦事項，擬份清單

實景對話1

A：Thank you everyone for your participation in today's meeting. I think we've been over most of the important items on the agenda. It's getting time for us to wrap things up, any last comments?

B：I feel like we've been able to accomplish a lot with today's discussion.

Especially in regards to the company finances. Thank everyone for coming together on that.

A：I appreciate your comments. Let's review quickly before we close.Laura， can you help us review what we've decided today?

C：Sure. We've decided to approve the marketing reports and customer service evaluations. Louis is responsible for forwarding our corrections on the budget reviews to everyone by Monday.

D：Is it Monday or Tuesday that the budget reviews are due?

C：Oh, yes, that's right. Tuesday.Continuing, our to-do list includes Jill forwarding budget projections to the Finance Department this afternoon, Martin completing the blueprints by Tuesday and forwarding them to the board, and Kelly will complete the account summaries before Wednesday. Anything else I missed?

A：I think that's about it. Now, as a close to this meeting, I'd like to ask everyone to share a few last words. Please keep your comments brief.I'd like to hear from everyone.What decisions did you like the best?What actions are you going to take after the meeting?

A：感謝各位參與今天的會議。我想議程上的大部分重要議項我們都已經(jīng)討論過了?，F(xiàn)在是我們圓滿結束的時候了。還有什么要說的嗎？

B：我覺得今天的討論成果斐然。尤其是在公司的財務問題上，感謝大家積極地獻策。

A：非常感謝您的評價。讓我們在結束之前迅速地回顧一下。勞拉，你能幫我們回顧一下今天的決定嗎？

C：好的。我們已經(jīng)決定通過營銷報告和客戶服務評估。劉易斯在周一前將更正后的預算審核轉發(fā)給各位。

D：預算審核預期時間是周一還是周二？

C：是周二。我繼續(xù)，我們的工作清單包括：今天下午吉爾把預算案交到財務部；馬丁周二前完成藍圖并轉給董事會；凱莉在周三前完成財務總結。有什么遺漏的嗎？

A：我想就是這些了?，F(xiàn)在我希望每個人都能說幾句來結束我們的會議。請大家闡述時簡明扼要。我希望每個人都能踴躍發(fā)言。你最喜歡的是哪幾項決策？此次會議結束后你將采取怎樣的行動？

實景對話2

A：We've got to wrap things up. We're almost done with the agenda, so let's prepare to close the meeting. As a result of this meeting we should have new projections from our Design Department by next week.The most critical thing we've talked about is our working budget.

B：Before we close, let's review the agenda one more time.

A：Good idea.Can you help us with that Melanie?

C：Sure. We've heard the department reports, discussed the scheduling for this month, and reviewed project analysis. Then the last item was vacation scheduling.

A：Let's continue with the project analysis in our next meeting, which will be Thursday at 2：00 pm, same place. Are we clear?

D：We haven't gotten completely through the agenda. Should we keep working on it?

A：We've talked about all our agenda items, except the vacation scheduling.

Let's tackle that at next week's meeting. Sally, can you e-mail a copy of this meeting's minutes to everyone this afternoon?

D：No problem.

A：Okay. Any last words?

B：Thank everyone for working so hard on the budget. I know that we've all lost a lot of sleep over it.

A：Thanks for your comment Jim. Lucy, did you have anything to add?

A：我們已經(jīng)圓滿結束了。議程內(nèi)容基本上都完成了，那我們就準備閉會吧。今天會議的成果之一就是我們的設計部將在下周前拿出新的設想。我們討論過的最重要的事情就是我們的工作預算。

B：在結束之前，讓我們再回顧一遍議程吧。

A：好主意。梅蘭妮您能幫忙嗎？

C：好的。我們聽取了部門的報告，討論了這個月的工作安排，也對項目分析進行了審核。最后一項是休假安排。

A：我們下次會議繼續(xù)討論項目分析，下次會議定在周四下午2點，地點不變。

都明白了嗎？

D：議程還沒有完全走完。我們還要繼續(xù)嗎？

A：除了休假安排以外，議程的所有內(nèi)容我們都已經(jīng)討論過了。那項內(nèi)容我們放到下周的會議上。薩莉，今天下午能否把這次會議紀要的復印件通過電子郵件發(fā)給每個人？

D：沒問題。

A：好的。還有什么要補充的嗎？

B：感謝各位在預算工作上的辛苦努力，我知道大家在這個問題上費了不少心思。

A：感謝吉姆的評價。露西，你還有什么要補充的嗎？